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Cyber Security Tips: How to Improve Your Email Security

Email plays a vital role in the workplace, and your employees must understand how to safely open messages without jeopardizing the security of your business. Keeping a few simple tips in mind is a great way to keep your business well-protected and limit the chance of a cyber security incident in the workplace.

Here are a few tips to maximize email security for your business:

Always Double Check the Email Address

One of the most effective ways to spot a malicious email is to always verify the email address. Many phishing scams attempt to mimic a legitimate company by slightly misspelling a name or adding a dash on the email address. These emails often have a sense of urgency to trick employees into clicking on a link to enter personal information. Sending these messages to the spam folder is the best way to deal with these scams.

Avoid Downloading Attachments or Clicking on Links

Nearly all scams require a user to click on an embedded link or download a malicious attachment. These cybercriminals use a variety of methods to accomplish this goal, whether it is through a social engineering attack, phishing scheme, or spear phishing. Training employees to always remain cautious about opening emails is important in maximizing your business’s cyber security. These IT security training classes can be held on a routine basis to ensure your employees are always well-prepared.

Spot Grammar Mistakes

Many phishing scams originate in other countries, as they often use odd phrases or grammatical errors throughout the email. Any of these errors is a major red flag that you are most likely dealing with a cybercriminal.

Reaching out to IT professionals is a great way to let them further investigate the email to verify the legitimacy of the message. You should never give out personal information through an unsolicited email, as these cybercriminals are constantly developing more sophisticated ways to access all of your data.

Cybercriminals and hackers will continue to find new ways to steal data. This means you need to improve your business’s cyber security. Total Technology Solutions is a managed IT service provider that specializes in providing cyber security services for a wide range of businesses. Our goal is to help businesses stay secure at all times while gaining access to the best tech available. Feel free to reach out to us to learn more about our IT security solutions!

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