Safety, Security, Savings
Managed IT services in Long Island are offering a new generation of IT solutions that can fundamentally transform a given business. However, there are older technology solutions which still require support—mainly faxing. If this analogy were extended to other systems of technology, the best way to think about faxes in the modern world would be radio. Everybody thought film, television, home video, laserdisc, DVD, BluRay, and Netflix would end radio. But radio is going stronger than ever because it’s a medium with its own advantages.
Fax machines have a similar quality because of the security that is inherent to them. They also enjoy their own legal status. As a result, fax machines are still default document transmission devices in many offices requiring the utmost in security and speed. Fax machines are HIPAA-compliant, making them a staple of the healthcare industry. They’re also necessary for many government and legal sectors. But there’s a lot of time which is lost for the safety and security such services offer.
Modern Tech: Reinvigorating Faxes
This is where the cloud comes in. Managed IT services in Long Island provide a new solution which is sort of a hybrid between email and faxing. There are basically three steps to a cloud fax:
- Faxes are sent/received on PC, tablet, phone, or another web-enabled device
- The user views the PDF or downloads it by clicking on it
- The user responds without the need to scan or print, instantaneously
Together, these things save time and resources, allowing for the same security, the same safety, and the same utility— but with substantial savings. Think of it as the difference between traditional radio and satellite radio. You get the same thing, but with a technological upgrade.
Additionally, the retention of data through cloud support provides security— increased security, as a matter of fact— over previous fax solutions.
If you were able to save just three minutes per fax, you could save as much as $15,000 annually, depending on the size and scope of your operations. Here’s how the math breaks down: if you send an average of 33.3 faxes a day (less than 1.5 an hour when averaged, or about three per hour in a traditional work day), you’re looking at 1,000 faxes per month. (Months are calculated at 30 days for this example.) 1,000 multiplied by three minutes is 3,000 minutes. 3,000 multiplied by twelve months is 36,000 minutes. Divided by the number of minutes in an hour, that comes to 600 hours a year that are saved through cloud-based fax solutions.
Now, how much is an hour worth at your company? An employee must be sourced, acquired, trained, and maintained. They must be paid, equipment must be requisitioned for them, and benefits are necessary. An employee paid $10/hour actually costs his or her employer something like $17 per hour per year, once taxes, etc., are calculated. HIPAA-compliant workplaces and law offices likely pay more than $10 an hour. Assuming $25 per hour, multiplied by 600 hours, you’re looking at $15k/year saved through cloud faxing if three minutes are cut off per fax. Managed IT services in Long Island through Total Technology Solutions can provide these savings for your operation. Contact us for cloud fax solutions.